Privacy Policy
Last Updated: September 2025
KlarasAI, Inc. ("KlarasAI", "Klaras AI", "we", "our", or "us") provides AI-powered accounting services supported by in-house expert accountants. This Privacy Policy explains how we collect, use, store, and protect information when users ("you", "your") access our website, platform, or services.
We are committed to protecting your data and complying with all relevant privacy regulations including GDPR, CCPA, and applicable U.S. state privacy laws.
1. Who We Are
KlarasAI, Inc.
131 Continental Dr Suite 305
Newark, DE, 19713, USA
Email: admin@klarasai.com
We operate the product and service known as Klaras AI.
2. Information We Collect
We collect the following categories of data:
A. Personal Information
- Full name
- Email address
- Phone number (if provided)
- Passwords (encrypted/hashed)
- Billing information
B. Business & Financial Data
Used to deliver accounting services:
- Company name
- Tax information
- Financial documents
- Invoices & receipts
- Bank transaction data (if uploaded or connected)
- Accounting records, payroll data, or other business documents uploaded voluntarily
C. Usage & Technical Data
Collected automatically:
- IP address
- Browser/device details
- Cookies and analytics data
- Login timestamps
- Platform interactions
D. AI Processing Data
To provide AI-assisted accounting:
- Text inputs provided by users
- Documents processed by AI systems
- System-generated outputs and reports
3. How We Collect Data
- Information you provide directly
- Documents and data uploaded to the platform
- Data from integrations you authorize (banks, accounting tools, etc.)
- Automated analytics tracking via cookies
- Communication with support or sales
4. How We Use Your Data
We use information to:
- Provide AI-powered accounting services
- Generate financial reports & insights
- Match your account with our expert accountants
- Communicate with you about your account
- Improve and optimize our AI models
- Process payments and billing
- Ensure platform security & fraud prevention
- Comply with legal and regulatory obligations
We do not sell your data.
5. How We Share Data
Your data may be shared with:
- Cloud hosting providers (AWS, GCP, etc.)
- AI model processors (e.g., OpenAI, Anthropic — with strict safeguards, no training on your data)
- Payment processors (Stripe)
- Analytics tools (e.g., internal BI, Mixpanel, Amplitude)
- Customer support systems
- Our in-house accountants and accounting staff
All partners are bound by confidentiality and data-processing agreements.
6. Legal Basis for Processing (GDPR)
We process your information based on:
- Performance of a contract
- Legitimate business interests
- Legal obligations (financial compliance)
- Consent (for cookies/marketing where required)
7. Data Retention
- Account and business data: retained while your account is active
- Backups: retained securely for disaster recovery
- Deleted accounts: purged within 60 days unless legally required otherwise
- Financial records: retained for compliance (typically 5–7 years)
8. Security Measures
We use:
- Encryption in transit (TLS)
- Encryption at rest
- Role-based access control
- Secure credentials and multi-factor authentication internally
- Regular security audits
No system is 100% risk-free, but we follow industry best practices.
9. International Data Transfers
Your data may be stored or processed in the U.S. or other countries.
We use:
- Standard Contractual Clauses (SCCs)
- GDPR-compliant protections
10. Your Rights
Depending on your region, you may:
- Access your data
- Update or correct data
- Request deletion
- Export your data
- Object to or restrict processing
- Withdraw consent for marketing
Email admin@klarasai.com to make a request.
11. Children's Privacy
Klaras AI is not for individuals under 18.
We do not knowingly collect data from minors.
12. Changes to This Policy
We may update this policy periodically. Updates will be posted on this page.
13. Contact Us
For privacy questions: